Operational Procedure


Leading companies globally trust Kotechas for revolutionary solutions that will facilitate them to develop and plan strategies, improve customer service, accelerate order cycle timings and tighten control of the supply chain with drastic reductions in transportation, inventory and order fulfillment overheads.

We closely work with our clients to achieve the ultimate level of excellence in their operations across the nation through practical and incremental solutions that leverage leading technologies and best in class third party logistics services.

We partner with our clients to address complex global supply chain management issues by offering them better visibility of their inventory, lower costs for system integration, superior inventory management, and lower transportation expenses.

OPERATIONAL PROCEDURE


Reciept

  • Accepting delivery from all forms of transport including airways, railways, and ships on behalf of the client
  • Unloading of stocks at the depotm
  • Stocking and categorizing of stocks by product, size, manufacturing date, and batch numbers
  • Regular movement of stocks on FEFO (First Expiry First Out) basis
  • Accepting and acknowledging receipt of stocks
  • Regular updating and maintenance of bin cards and stock registers

Ordering Process

  • Raising dispatch order after receiving the order from the regional office
  • Checking the orders with respect to the validity of the bankers, licenses and sales tax numbers
  • Marking and aligning stocks to be dispatched
  • Packing using shippers, cartons, strips, seals, tapes or shrink wraps or any other packing mode as required
  • Preparing the invoices
  • Adjustment of debit/credit notes in the invoices

Documentation

  • Posting of the documents to the respective:
    • Regional Sales Manager
    • Area Sales Manager
    • Sales Officer
    • Banks
    • Stockist
  • Regularly updating of the various bin cards and the stock registers
  • Preparation of the Sales, Purchase and C & F Form registers for sales tax purposes

Banking

  • Undertake preparation of cheques of parties on due dates
  • Filling deposit slips of the banks.
  • Updating and maintaining Party Ledger, Cheque Register and Credit Notes Register.
  • Preparing and maintaining bank re-conciliation statement

Goods Returned

  • Updating and maintaining register
  • Re-booking of the consignments refused
  • Preparation of Goods Return Notes and Credit Notes for all consignments re-booked and collected
  • Updating of the bin cards and the stocks register

Reports

  • Stock Position
  • Dispatches made and invoices raised
  • Stocks received
  • Promotional materials received and despatched
  • Any other kind of reporting as per companies requirement

Periodic Reports

  • Sales Report by region, product, representatives and sales office
  • Stocks and Sales Analysis Report
  • Sales Registers by bill number/date
  • Remuneration and Expenses Bills